The registration of a student signifies the assuming of definite relations and obligations between the person and the College. It signifies a contractual agreement upon the student and the student’s parents part to pay in full the charges assessed at the time of registration within the time stipulated below. All accounts must be paid in full before the end of the semester. Otherwise, grades will be withheld and the Registrar will not record credits. A student will be denied honorable dismissal, transcript of credits, re-enrollment, and a diploma, until all bills are paid in full. The College reserves the right to change charges as stated within this bulletin prior to the registration date for any semester.

No student may make an outside contractual obligation in the name of the College or in the name of any student organization unless authorization in writing is first secured from the President. The College is not responsible for any account or financial arrangements made by any student, student organization or employee, unless authorized in writing by the President.

All fees are due and payable (each semester) at the time of registration. The student becomes responsible for payment of the charges when enrollment is completed. However, for the student who is unable to pay the full amount due at the time of registration, arrangements may be made to pay according to a deferred payment schedule.

Financial aid and scholarships may be applied against the amount owed; however, credit is not given until the College Business Office has received the funds.

Remittances should be sent by cashiers check or money order made payable to American Baptist College. All payments should be clearly marked as to their purpose and for whose account the money is intended. Money mailed for personal use, books, supplies, etc. should be made payable to the student and mailed directly to that student.

The Business Office will not cash checks. Payment by check may be revoked for students who have checks returned by the bank more than once.

Returned Checks

There is a $25.00 charge for any check accepted by the College that is returned. Returned checks received for the payment of registration fees, if not redeemed within ten (10) calendar days from the postmark date of the institutions letter of notification, may result in the administrative dismissal of the student who fails to redeem his or her check.

Failure to redeem the check after formal notice may result in the matter being referred to a law enforcement agency for collection and the initiation of College disciplinary action.

No student may receive degree, grades, or a transcript of his or her record until all accounts are settled. The term “account” includes any indebtedness to the college.
Refund Policy

This refund policy applies to all students who withdraw, officially or unofficially, from the College and who may, or may not, receive federal financial aid. Dates related to the formula percentages below are posted at the beginning of each semester.

Refunds for Continuing Students

If the student withdraws up to one week before, or on the first day of class, a 100% refund of tuition, maintenance, and activity fees (less administrative fee of the lesser of $100.00 or 5% of the institutional charges) is applicable.

If the student withdraws after the first day of class through the first 10% of the enrollment period, a 90% refund of tuition, maintenance, and activity fees (less administrative fees of lesser of $100.00, or 5% of the institutional charges) is applicable.

If the student withdraws after the first 10% of the enrollment period through the first 25% of the enrollment period, a 50% refund of tuition, maintenance, and activity fee (less administrative fee of the lesser of $100.00, or 5% of the institutional charges) is applicable.

No refunds will be made after the 50% period.

Refunds for First Time Students

The federal pro-rata refund calculation will be applicable to students who are first-time students and have a withdrawal date on, or before, the 60% point in time in the period of enrollment for which the student has been charged. A “first-time” student is one who must not have attended one class at the college. The refund is based on a percentage calculated from the total number of weeks in the enrollment period, divided by the number of weeks remaining in the term.

Examples of refund calculations for continuing and first time students are available in the Financial Aid and Business Offices.

Housing Deposit and Rent Refunds

The housing deposit will remain on file as the student matriculates at the college. The deposit will be refunded within three (3) weeks following the last semester the student maintains an active status, provided the student:

• officially checks out;
• turns in his or her keys; and
• the assigned living space is clean, and there are not deductions for public area damages, defacement, or missing fixtures and/or furnishings.

The full rent will be refunded if:

• the student does not enter campus housing due to medical reasons supported by a licensed physician;
• 
  the student is denied admittance, or re-entry, to the College; or residence space is not available.
• 
  Refunds will be pro-rated on a weekly basis when the student is forced to leave campus housing due to medical reasons or at the request of the College for disciplinary reasons.
• 
  Withdrawals for other reasons will be subject to the same policy as are refunds of tuition, maintenance, and activity fees.

Book Refunds

Books purchased from the College and charged to the students account are considered institutional charges. The bookstore’s policy on the return of textbooks is that only clean, unmarked and unused books, in new condition, may be returned if a student withdraws.

Distribution of Refunds

Once the College has determined the largest applicable refund amount, the Business Office will return a portion of that calculated amount to the Title IV programs, if the student received assistance under any Title IV program in the following manner:

• Federal Pell Grant Program
• The student